The All-in-One Practice Management System for Solo Practitioners
You chose independent practice for a reason — clinical autonomy, patient relationships built on your terms, and the freedom to practice your way. But running everything alone means you're the clinician, receptionist, biller, marketer, and IT department. Oli delivers AI-powered practice management that eliminates administrative overwhelm — so you can focus on patient care without hiring staff or overpaying for bloated software.
The Reality of Running a Solo Practice
Running a solo practice means wearing every hat, leaving you with administrative bloat and less time for care.
Scheduling Yourself Is a Full-Time Job
You're managing your own calendar while treating patients. Phone calls interrupt sessions. Double-bookings happen. No-shows leave revenue gaps. You need buffer time for documentation but can't afford empty slots. Without someone managing the schedule, you're constantly context-switching between clinical care and calendar logistics.
Documentation Steals Your Evenings
You finish your last patient at 5 PM — then spend until 8 PM catching up on notes. Initial assessments, progress notes, treatment plans, discharge summaries. Every minute spent documenting is a minute stolen from your life. Yet thorough records are non-negotiable for clinical quality, insurance compliance, and legal protection.
Billing and Collections Fall Through the Cracks
Without dedicated billing staff, insurance claims get delayed. Denied claims sit unresolved. Patient balances go uncollected. You lose track of who owes what. Revenue leakage from administrative gaps can cost solo practitioners 10-20% of potential income — money you earned but never collected.
Zero Visibility Into Business Health
You're too busy treating patients to analyze your practice performance. Revenue trends, no-show rates, patient retention, service mix — critical business metrics go untracked. Without data, you're making decisions on gut feeling instead of evidence. You don't know if your practice is growing or quietly declining.
Compliance Is Your Personal Liability
In a solo practice, every compliance failure falls on you personally. HIPAA violations, documentation gaps, consent management, data security — there's no compliance officer or IT team to share the burden. You need systems that handle compliance automatically, not add more checkboxes to your already overflowing to-do list.
How Oli Transforms Solo Practice
Online Booking — Your 24/7 Virtual Receptionist
Stop interrupting patient sessions to answer booking calls. Let patients schedule themselves while you focus on care.
- Patient self-scheduling — clients book, reschedule, and cancel online without calling you
- Real-time availability — only shows open slots based on your actual calendar
- Appointment type configuration — different durations for initial assessments, follow-ups, and re-evaluations
- Automatic reminders — SMS and email notifications reduce no-shows by up to 40%
- Waitlist automation — cancelled slots are instantly offered to waitlisted patients
- Buffer time protection — automatic gaps between appointments for documentation and transitions
Charting Built for Clinical Efficiency
Spend less time typing and more time with patients.
- Discipline-specific templates — pre-built for your specialty, customizable to your style
- Unified patient records — assessments, progress notes, treatment plans, and outcomes in one place
- Quick data entry — streamlined inputs for objective measures, pain scales, ROM, and functional scores
- Longitudinal tracking — see patient progress across visits at a glance
- Lab and imaging integration — link results directly to patient charts
Simplified Billing and Payments
No billing department needed. Oli handles the financial workflows that solo practitioners typically lose revenue on.
- Integrated payment processing — collect payments at booking or checkout without separate systems
- Automatic receipt generation — professional receipts for insurance reimbursement
- Outstanding balance tracking — know exactly who owes what without manual spreadsheets
- Insurance verification — check coverage and benefit limits before appointments
- Direct billing — submit claims to major insurers in US and Canada
- Package and membership pricing — sell session bundles with automatic tracking
Client Portal — Reduce Admin Without Hiring Staff
Your client portal acts as your virtual front desk — handling intake, communication, and scheduling without additional staff.
- Digital intake forms — comprehensive health histories completed before first visit
- Consent management — electronic signatures, automatically stored and tracked
- Secure messaging — patients ask questions between visits (with boundaries you control)
- Treatment plan visibility — patients see their care plan, progress, and next steps
- Document sharing — home exercises, educational resources, and care instructions
- Self-service rescheduling — patients manage their own appointments 24/7
Telehealth — Expand Your Reach Beyond Your Office
For solo practitioners, telehealth isn't just convenience — it's a revenue multiplier that requires zero additional infrastructure.
- Integrated video consultations — no separate platform needed
- HIPAA-compliant — healthcare-grade security built in
- Seamless documentation — notes flow identically for virtual and in-person visits
- Geographic flexibility — serve patients who can't travel to your office
- Reduce overhead — offer virtual days to cut office rental costs
Dashboard — Business Intelligence Without a Business Degree
Solo practitioners can't afford to fly blind. Oli gives you the business visibility that larger practices take for granted.
- Revenue tracking — daily, weekly, monthly income at a glance
- Appointment analytics — utilization rates, no-show patterns, peak booking times
- Patient retention metrics — who's due, who's lapsed, who needs follow-up
- Financial health indicators — outstanding balances, collection rates, revenue trends
- Actionable insights — data-driven recommendations for growing your practice
Task Management — Stay Organized When You're the Entire Team
Maintain focus across clinical, administrative, and business responsibilities without missing a beat.
- Daily task lists — prioritized actions across clinical, administrative, and business responsibilities
- Automated reminders — never miss a follow-up, renewal, or compliance deadline
- Patient-linked tasks — tie to-dos directly to specific patient records
- Recurring workflows — automate repetitive administrative tasks