The Practice Management System Built for Rehabilitation & Physical Medicine
You dedicated your career to restoring movement, function, and independence. You shouldn't sacrifice patient care time to documentation burden or drain practice revenue on overpriced systems. Oli delivers AI-powered practice management that costs 75% less than competitors — purpose-built for the unique demands of rehabilitation and physical medicine.
The Reality of Running a Rehabilitation Practice
Oli is purpose-built to support the longitudinal, outcome-driven nature of rehabilitation care.
Goal-Oriented Care Demands Systematic Tracking
Rehabilitation is built on measurable functional outcomes. Every patient has multiple goals — restoring range of motion, achieving independence in daily activities, returning to sport, improving communication. Tracking progress across weeks or months of treatment requires connected records. Without systematic tracking, demonstrating outcomes for payers, patients, and referral sources is time-consuming and incomplete.
Complex Scheduling Strains Capacity
Your calendar juggles varied appointment types: initial assessments (60-90 min), follow-up treatments (30-60 min), re-evaluations, group sessions, home visits, and field coverage. Patients return 2-3x weekly during active care. Multi-provider coordination, walk-in accommodation, and recurring appointment management push generic scheduling tools past their limits.
Multi-Payer Billing Creates Administrative Chaos
Extended health insurance, motor vehicle accidents (MVA/ICBC), workers' compensation (WSIB/WCB), school district contracts, private pay, package pricing — each payer has different documentation requirements, authorization processes, and claim submission formats. Managing mixed funding across your caseload drains revenue and administrative bandwidth.
Outcome Measurement Is No Longer Optional
Payers demand functional outcome data. Patients want proof of improvement. Referral sources expect progress documentation. Collecting standardized assessments, tracking objective measures, and generating outcome reports manually takes hours that rehabilitation clinics don't have.
Patient Retention Requires Systematic Follow-Through
Rehabilitation benefits are cumulative — patients who drop off mid-plan lose progress. Without automated recall, compliance monitoring, and re-engagement workflows, patients fall through the cracks. Manual outreach across a full caseload is impossible at scale.
How Oli Transforms Rehabilitation Practice
Specialty-Specific Documentation Templates
No more forcing your clinical complexity into generic medical templates.
- Structured initial evaluations tailored to each rehabilitation discipline
- Rapid SOAP notes with discipline-specific fields and terminology
- Progress reports auto-generated from session data for payers and stakeholders
- Discharge summaries with outcome measurement and recommendations
- Custom template builder — match your technique, workflow, and documentation style
Comprehensive Goal and Outcome Tracking
Demonstrating outcomes for payers, patients, and referral sources has never been easier.
- SMART goal setting with multi-goal management per patient
- Objective metrics dashboards — ROM, strength, pain scales, functional scores tracked longitudinally
- Visual progress charts showing improvement trajectories over time
- Standardized outcome measures (LEFS, DASH, NDI, ODI, COPM, FIM) with automatic scoring
- One-click progress reports for insurance authorization, re-evaluations, and patient motivation
- Before/after comparisons demonstrating treatment efficacy with data
Scheduling Engineered for Rehabilitation Workflows
Manage complex rehab schedules with multi-room booking and recurring appointment series.
- Flexible appointment types — evaluations, follow-ups, re-assessments, group sessions, home visits
- Multi-provider coordination — side-by-side calendars for clinics with multiple practitioners
- Recurring appointment automation — book treatment series with one action
- Patient self-booking — online scheduling within your availability, reducing phone volume
- Buffer time management — protect transition time between patients
- Waitlist automation — fill cancellations instantly from patients wanting earlier slots
- Multi-location support — clinic, home, school, field, and sideline scheduling
Unified Multi-Payer Billing
Reduce accounts receivable delays with integrated billing that handles extended benefits, third-party payers, and private pay in one unified workflow.
- Insurance authorization tracking — monitor approved visits, remaining sessions, expiration dates
- Extended health billing — coverage limits, direct billing, receipt generation
- MVA/ICBC and WSIB/WCB workflows — accident and workers' compensation claim management
- Package pricing — sell multi-session series with automatic tracking and balance visibility
- Claims optimization — proper documentation reduces denials and revenue leakage
- Mixed payment models — handle patients with multiple funding sources seamlessly
Automated Patient Retention and Recall
Rehabilitation benefits are cumulative. Keep your patients engaged and following their treatment plan.
- Treatment plan compliance monitoring — compare actual visits against recommended frequency
- Automated flagging — dashboard highlights patients falling behind schedule
- Recall campaigns — triggered outreach at 30/60/90 day intervals for lapsed patients
- Post-session follow-ups — automatic messages with self-care reminders
Patient Portal for Enhanced Engagement
Empower patients with a secure portal for booking, intake, and home programs.
- Online booking — self-schedule appointments 24/7
- Progress visibility — patients see functional improvements and goal achievement
- Home program access — exercises, stretches, self-care resources
- Secure messaging — questions between sessions with boundaries you control
- Automated reminders — reduce no-shows with SMS and email notifications
- Comprehensive intake — medical history and functional concerns before first visit
Mobile Access for Community-Based Care
Access patient charts and document assessments securely from any location.
- Full chart access on phone or tablet during home visits, field work, or sideline coverage
- Document assessments in real-time at any location
- Secure cloud sync — updates from any setting sync instantly
- Review patient history before appointments, wherever you are